• Jen at BWBPS

Bookkeeping Do's and Don'ts!

There are lots of rules to learn about VAT if you need be VAT registered but even if you are not there are some fundamental rules to be aware of.


  • Do keep your invoices and receipts - if you have software that allows you to scan each item in, you may prefer to do this but otherwise just set up a file. Make sure you file everything in either date or alphabetical order so that when you need anything you can find it.

  • Try and keep your books up to date once a week or at most once a month. Trying to remember what you were doing a year ago is one of the reasons it is stressful if you hand over your loose paperwork and ask your accountant to process it once a year. If you enter it onto a spreadsheet or software package once a month, you will only ever have to think back a few weeks.

  • Keep more information rather than less. If there is an expense that you are not sure about, keep the receipt and note down why it is a business expense. That way your accountant can make the decision for you.


  • Don't split out the VAT and net figures if you are not VAT registered. It will cost a lot of money to have this reworked later on.

  • Don't assume that your partner will be an expert in bookkeeping! I work with lots of clients who started out using their partner to 'save money' and then as time goes on they realise having a bookkeeper means there is no argument when they ask me to sort things out!

  • If you have a business bank account, every transaction needs to be recorded so that the account can be reconciled. Don't be one of those clients who has a 'what happened here...' stories to explain why the records to do match the statements!

Hopefully these are a few pointers you can take on board to stop things going wrong. Lots of clients start off thinking it will save money to avoid using a bookkeeper. Then they get charged a lot to correct the mistakes in their books and it turns out, having a bookkeeper would have cost a lot less!

If you would like any bookkeeping advice or a quote for BW Bookkeeping and Project Solutions to help you on a regular basis, check out our website :


07825 152951

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